Service Charges
UK commercial property leases typically include service charges for building maintenance and common area costs. FRS 102 requires careful consideration of whether to combine these with rent or account for them separately.
What Are Service Charges?
Service charges are payments for services such as maintenance, cleaning, insurance, security, and common area utilities. They are distinct from rent and represent payment for services rendered rather than the right to use an asset.
FRS 102 Reference: FRS 102.20.10
FRS 102 Treatment Options
You have two approaches for fixed service charges:
FRS 102 Reference: FRS 102.20.10
Variable Service Charges
| Approach | Service Charges | Lease Liability |
|---|---|---|
| Separate (Default) | Expensed to P&L when incurred | Excludes service charges |
| Practical Expedient | Capitalised with rent | Includes fixed service charges |
Service Charge Types
Classification affects the available accounting treatment:
| Type | Description | Can Capitalise? |
|---|---|---|
| Fixed | Known amount per period (e.g., £500/month) | Yes (if practical expedient elected) |
| Variable | Based on actual costs incurred | No - always expense |
| Capped | Variable with maximum limit | No - treated as variable |
Example: Separate vs Combined
Compare the impact of each approach:
Treatment Comparison
Recording in Lease102
When adding service charges to a lease, specify the type (fixed/variable/capped), amount, and whether you are applying the practical expedient. Document your policy choice for audit purposes.
Policy Consistency
Track service charges separately
Lease102 lets you record service charges and choose your accounting treatment.